Constitution and Rules of Wimborne Athletic
name of the Club shall be the Wimborne Athletic Club.
The objective of the Club shall be the
provision and promotion of athletics under UK Athletics (UKA) rules and the
encouragement of fitness through athletic pastimes.
The colours shall be red vest with a
black diagonal stripe and black shorts with red stripes at the sides.
The Club shall be affiliated to England Athletics, the Dorset County Athletic Association
and such other bodies as the Executive Committee shall decide.
5. OFFICERS AND MANAGEMENT
5.1 The management of the Club shall be vested in an Executive Committee
consisting of a Chairman, General Secretary, Treasurer, Coaching
Secretary, Communications Co-ordinator, Equipment Officer, Schools Liaison
Officer, Representative of Team Managers, Road Runners Representative, Membership Secretary, Fixtures
Secretary, Development Officer and Social Secretary, who shall be elected
at the Annual General Meeting (AGM). A President shall be elected at the AGM
and shall have a seat on the Executive Committee.
Vice Presidents may also be elected but shall have no
part in the management of the Club, unless otherwise elected to the
Officers of the Club shall
be the Chairman, General Secretary and Treasurer.
5.3 The Executive Committee shall be empowered to fill any vacancy in their
number which may occur and any person so elected may retain office until
the next AGM.
The Executive Committee
shall have the final responsibility in all matters relating to Club
policy, financial control, and disciplinary procedures and actions.
Any member of the Executive Committee who is absent from three consecutive
meetings without an explanation, which is satisfactory to the Committee,
may be removed from office and another member co-opted in his or her
The Executive Committee shall meet at least bi-monthly or more often at
the discretion of the Chairman or General Secretary. Six members of
the Committee shall form a quorum.
The Executive Committee shall have the power to appoint sub-committees,
and to delegate to them such functions as may be necessary, and to include
in such sub-committees persons who are not members of the Executive
Committee. These sub-committees shall report to the Executive Committee.
6. ANNUAL GENERAL MEETING
The Annual General Meeting shall be held
not later than the first week in December. Proposed alterations of Rules,
nominations of Officers for the Executive Committee and notice of any
other matters properly dealt with at the AGM, must all be sent to the
General Secretary by the end of September. The General Secretary shall
circulate all paid-up members (including Life Members) with an Agenda
giving such propositions etc., at least twenty-one days before the date of
7. SPECIAL GENERAL MEETING
A Special General Meeting may be called
at the discretion of the Executive Committee, or shall be called by the
General Secretary within 28 days of a requisition in writing from 10
paid-up members, stating the subject to be considered at such a meeting.
Only the business referred to in the notice may be discussed at the
At a General Meeting all paid-up members
present, aged 11 years and over, will have the right to vote. This
includes Associate Members.
Persons of either sex are eligible
for membership of the Club. No person shall be denied membership of the
Club on the grounds of race, ethnic origin, creed, colour, age,
disability, sex, occupation, sexual orientation, religion, political or
All applicants for membership of the Club must be over 8 years of age and
shall complete a form of Application for Membership. Each
application shall be submitted to the next meeting of the Executive
Committee for consideration.
There shall be 4 types of membership:
- Those who are active athletically.
Associate Members - Those who support the Club, but who do not
partake in athletic activities.
- Those who have given outstanding support to the Club may be elected to
Patronage of the Club at the AGM - the names to be reviewed annually by
the Executive Committee.
9.3.4 Honorary Life Members
- The Executive Committee may nominate for election as Life Members, at
the AGM, members whose service to the Club is considered to be of
special merit. Such nominations to receive at least two-thirds of the
votes of the members attending at that meeting.
In addition to the four full membership types the Executive Committee
shall be empowered to authorise special membership types for the purposes
of supporting the Club through any form of sponsorship. Such members
shall not have any voting rights at any Club meeting nor have any place on
the Executive Committee unless acting as one of the elected Officers of
the Executive Committee.
Subscriptions shall be as published and agreed at the AGM and shall be
due and payable on 1st January in each year.
monies will be held on behalf of the Club in an appropriate account.
Cheques are to be signed by the Treasurer and one other Officer of the
Treasurer shall be responsible for all the finances of the Club and
shall produce an audited statement of annual accounts for presentation
at the AGM.
financial year shall be 1st October to 30th
Resignations must be made in writing and will not be accepted until any
financial liability to the Club has been met.
12. EXPULSION OR SUSPENSION
Any member violating a Rule of the Club,
or guilty of any misconduct, may be expelled from the Club or suspended by
the unanimous vote of an Executive Committee meeting or by the majority of
the members at a General Meeting.
13. CLUB TROPHIES
Individual Club Trophies are open only to first-claim paid-up members.
Club Trophies are personal trophies and
winners must sign a form of receipt and guarantee of return as follows:-
"I, the undersigned, acknowledge receipt
of the .............. Trophy and undertake to keep it in good condition
and safe custody and return it to the Club in time for the next
competition, or before that date if so directed by the Executive
14. INTERPRETATION OF RULES
The Executive Committee shall decide all
questions as to the interpretation of the existing Rules, or any other
question that may arise regarding the management of the Club.
15. ALTERATION OF RULES
of the Club shall be repealed or altered and no Rule shall be made, except
by a majority of two-thirds of the voting members at the Annual General
Meeting, or at a Special General Meeting called for that purpose.
16.1 If, at any
General Meeting of the Club, a resolution be passed calling for the
dissolution of the Club, the Secretary shall immediately convene a
Special General Meeting of the Club to be held not less than one month
thereafter to discuss and vote on the resolution.
16.2 If, at that
Special General Meeting, the resolution is carried by at least
two-thirds of the voting members present at the meeting, the Executive
Committee shall thereupon, or at such date as shall have been specified
in the resolution, proceed to realise the assets of the Club and
discharge all debts and liabilities of the Club.
discharging all debts and liabilities of the Club, the remaining assets
shall not be paid or distributed amongst the voting members of the Club,
but shall be given or transferred to some other voluntary organisation
having objects similar to those of the Club.
(Last amended: 2/12/13)